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Student Information & Confidentiality Policy

Confidentiality of Student Records

The Family Education Rights and Privacy Act of 1974 (FERPA), affords students certain rights with respect to their educational records. If you do not want this information released, you can deny permission by notifying MassBay’s Registrar in writing or by submitting the Confidentiality of Directory Information Form.

Right of Complaint

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by MassBay to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520

Directory Information

Directory Information is the only personal and academic information given out without permission from the student. Directory information, which includes your Name, Mailing and Permanent Address, Electronic Mail Address, Telephone Numbers, Date and Place of Birth, Awards, including Dean’s List, Full/Part-time status, Major/Program of Study, Semesters of Attendance, Whether or Not Currently Enrolled, Date of Actual or Expected Graduation, Degree/Certificate Attained, participation in officially recognized activities and sports sponsored by the College, weight and height of athletic team members, and photograph,may be released by the College to a third party requesting such student information without first obtaining the parent’s or eligible student’s consent. A parent or eligible student has the right to refuse to permit the College from identifying some or all of these types of information about the student as directory information. A parent or eligible student must notify the College’s Registrar within two weeks of the beginning of each academic semester if the parent or eligible student does not want any or all of these types of information about a student designated as directory information.

Not withstanding the College’s definition of directory information, the Department of Defense, pursuant to the Omnibus Consolidated Appropriations Act of 1997, identifies the following student information as directory information: student names, addresses, and telephone listings, and if known, students’ ages, levels of education, and majors. If a parent or eligible student chooses not to exercise his/her aforementioned right to refuse to permit the College to designate some or all of those types of information, the College will release to the Department of Defense, or an agency thereof, that student information which the Department of Defense has designated as directory information. When student information is released pursuant to a Department of Defense request, notice of the request and the release of the student information in accordance therewith will be posted in a conspicuous location.