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Club and Organization Resources

Below, clubs and organizations will find all of the forms, policies, and procedures they need to be successful. If you have any questions, or need any help with your organization, please contact Katie Cronmiller, Assistant Coordinator of Student Engagement at mcronmiller@massbay.edu 

General Information

All of the rules, policies and procedures for clubs and organizations can be found in the Club and Organization Handbook. Student Engagement hosts Club Trainings at the beginning of every semester, but if you cannot attend, have any questions, or would like additional training on the club/organizations policies and rules, please contact Katie Cronmiller, Assistant Coordinator of Student Engagement at mcronmiller@massbay.edu.

Club and Organization Handbook

Getting Registered

All clubs and organizations are required to register with the Office of Student Engagement every academic year. Please complete the Returning Club Registration Packet Below and submit a copy of the Hazing Acknowledgement Form to the Office of Student Engagement. If your club/organization changes leadership at any point, please resubmit the Hazing Acknowledgement Form with the new President’s name.

Returning Club and Organization Registration

MassBay Community College Hazing Policy and Acknowledgement Form

Using the Club Microsoft Teams 

All clubs have had a Microsoft Teams created for them to exist together virtually! As students join clubs, they will be added to the Club’s Team. Teams allows clubs to chat with each other to keep up conversation and upload and share files so that everyone is up-to-date on club happenings. We suggest turning on notifications for every club that you are involved with, so that you get updates whenever anyone posts to the group.  

Student Engagement will post updates directly into the club chat as well so that members can learn about upcoming campus events and club updates! 

Club Leaders can also create channels if groups are working on multiple projects or if you have subgroups that want to maintain other conversations. Teams also works with other Microsoft applications like Forms and others, so you can continue to personalize your group and make it work for you.

Watch this Intro to Microsoft Teams and find more training videos and help HERE

Meetings 

Club Leaders can also schedule their meetings directly through Teams, all members will be able to join the meetings, and meetings can be added to your Outlook calendar, making it even easier to keep track of your schedule. We will continue to post your meeting times on the Club website so that interested students will know the club’s meeting schedule.

Accessing Teams

Once you have been added to a Team, you can access it anytime through your microsoft account.

  • Download Teams for your desktop, iOS, or Android.  
  • Access it online. Go to your OneLogin Page, search for Teams, and use the tile to access all of your Teams! Be sure to turn on notifications for each group.  

Hosting Virtual Events

We encourage clubs to make any larger events, game nights or an invited speaker for example, open to all students this semester, it can serve as a great recruiting tool! If you are hoping to hold any larger events this semester, or would like things included in our weekly events calendar and help with marketing, please fill out the form below: 

Virtual Event Planning Form

Requesting Funds

Club and Organizations funding may be achieved through fundraising, co-sponsorship with departments, or by requesting funding from the General Club Fund by submitting a Club Funding Request Form and receiving funding from SGA. Only registered organizations are able to receive funding and clubs must follow all college policies and work closely with the Office of Student Engagement to spend funds received.

Travel

All club and organization travel must be approved by the Office of Student Engagement, and must be considered official business of the club/organization by the Office of Student Engagement. All club and organization travel must be accompanied by the Club Advisor or other professional staff member from the college who is responsible for addressing any issues should they occur. The Office of Student Engagement must have a Travel Waiver and copy of the Emergency Contact Information Form on file for each member of the club/organization attending the event prior to traveling. The Advisor/staff member supervising the trip must have a copy of the Emergency Contact Information Form for each member.

Travel Waiver

Student Trip Release Liability Waiver Form

Emergency Contact Information Form

Emergency Contact Information Form