Welcome to MassBay Community College.
Maintaining Your Financial Aid Benefits
Your financial aid will continue as long as you maintain satisfactory progress in the course of study you are pursuing, according to the standards and practices of MassBay.
2015–2016 Satisfactory Academic Progress (SAP) Policy
A student must maintain Satisfactory Academic Progress (SAP) in order to maintain their eligibility to receive financial aid funds. Satisfactory Academic Progress is determined using three standards: qualitative and quantitative components and a maximum timeframe for completion of a student’s program. Each component is outlined below. Students who do not meet one or more of these standards will have their financial aid immediately suspended.
An appeal must be made within three weeks of the notice of your failure to meet the standard of Satisfactory Academic Progress. During the appeal process, the student is responsible to pay his/her own expenses, such as tuition, fees, books, supplies, etc., without the expectation of financial aid reimbursement.
SAP Appeal Form and Academic PlanA. SAP REQUIREMENTS:
|Year in School |
| ||SAP requirements|
|1st year: 0-29 MassBay credits|
| ||GPA: 1.5|
Completion Rate: 67%
Maximum Timeframe: 150%
|2nd year: 30+ MassBay credits|| ||GPA: 2.0|
Completion Rate: 67%
Maximum Timeframe: 150%
I. Cumulative GPA (qualitative):
The cumulative GPA requirement varies depending on the number of credits that the student has completed.
Graded credits appearing on the transcript, including ESL and development credits, are used to determine the cumulative GPA. Repeated course credits not used for the MassBay GPA calculation will not be considered during the SAP GPA calculation. **Note** (Your cumulative GPA on your MassBay transcript may differ from the cumulative GPA used to determine SAP.)
|First year student: 0-29 credits |
| ||Minimum cumulative GPA: 1.5 |
|Second year student: 30+ credits|| ||Minimum cumulative GPA: 2.0|
II. Completion Rate (quantitative):
Students are required to complete at least 67% of their cumulative attempted credits. In addition, all transfer credits accepted from other institutions are considered attempted and completed.
- Attempted credits: These include all credits with a letter grade, including pass/fail credits, as well as any incomplete, repeated, and withdrawn courses.
- Completed credits: A credit is considered completed if a grade of D- or better is earned. Pass/fail credits that are successfully passed are considered completed.
The completion rate is calculated by dividing the cumulative completed credits by the cumulative attempted credits.
*Example: If a student has attempted 24 credits, while attending MassBay, and has completed 18 of those credits, they will have a completion rate of 75%.
III. Maximum Timeframe:
Students must be able to complete their degree or certificate program within the maximum timeframe. The maximum timeframe is determined by calculating 150% of the published credit requirement of a student’s program.
- Associate Degree Programs:
- A student’s entire academic history, with the exception of ESL and developmental credits, is used in the calculation. Incomplete, repeated, and withdrawn credits as well as transfer credits accepted from other institutions that are applicable to the associate degree will be used to determine the maximum time frame.
- Students with multiple program changes:
- Credits will be removed from the maximum timeframe calculation for credits taken towards a previous program as long as they are not counted towards a student’s new program, and only if the student has not made more than 2 program changes.
* Students with 3 or more program changes will have their entire academic history evaluated during the maximum timeframe calculation.
- Students who complete and receive an associate degree and then enroll in a subsequent degree/certificate program will only have courses from the new program start date considered when determining the maximum timeframe.
- Students who have received a certificate and then enroll in a subsequent associate degree program will have their entire academic history, with the exception of those courses taken within the certificate program, considered when determining the maximum timeframe.
- Certificate Programs:
- Only attempted credits specific to the certificate will be used in the maximum timeframe calculation. Incomplete, repeated, and withdrawn credits as well as transfer credits accepted from other institutions that are applicable to the certificate will be used to determine the maximum timeframe.
*Example: A student enrolled in a program which requires 60 credits must be able to complete their program within 150% of the 60 credits. In this case, the student’s maximum timeframe is 90 credits. The student’s aid would be suspended, if the student has received more than 90 credits on their MassBay transcript or will not be able to mathematically complete their degree within 90 credits.
B. SAP Suspension
Students who do not meet the SAP requirements will be placed on financial aid suspension and will be ineligible to receive any financial aid until the student regains Satisfactory Academic Progress.
I. Your Right to Appeal:
Upon being notified of the suspension, you have the right to appeal the decision to the Director of Financial Aid. Students who would like to appeal must obtain an appeal form, from the Financial Aid Office, and complete all sections of the form. The appeal consists of a typed letter, supporting documents, and an academic progress plan. An appeal must be made within two weeks of the notice of your failure to meet the standard of Satisfactory Academic Progress.
In your typed appeal letter:
- You should address the circumstances that resulted in your unsatisfactory academic performance (For example: death of a relative, injury, or illness of student, previously undiagnosed learning disability).
- You must also provide the means by which you plan to meet satisfactory academic progress in the future.
- Provide all appropriate supporting documentation, such as a doctor’s letter.
II. Financial Aid Probation:
If your appeal is approved, you will be placed on financial aid probation. Your probation will be contingent upon completion of both the academic progress plan and an acknowledgement that you understand the terms and conditions of your probation. During periods of probation you are still eligible to receive financial aid. Students granted probationary status will have their Academic Program Plan reviewed at the conclusion of each probationary semester. Students not meeting the terms of their Academic Program Plan will be placed on financial aid suspension and will be ineligible to receive financial aid.